AI Meeting Assistant - User Manual

Welcome to the AI Meeting Assistant! This guide will walk you through the main features of the application and how to use them effectively.

Registration: If you are a new user, click on the "Register" link on the login page. You will need to provide a unique username and a password to create your account.
Login: Once you have an account, enter your username and password on the login page to access the application.

2. The Dashboard

After logging in, you will land on the Dashboard. This is your main hub for all meetings.

Meeting List: The dashboard displays a table of all meetings in the system. You can see the meeting's Topic, Owner, Meeting Date, Status, and the number of Action Items.
Sorting: Click on the column headers (e.g., "Topic", "Meeting Date") to sort the list.
Filtering and Searching: Use the search boxes at the top to find meetings by topic or owner, or filter the list by status.
Create a New Meeting: Click the "New Meeting" button to open a dialog where you can enter a topic and date for a new meeting. Upon creation, you will be taken directly to the Meeting Detail page.
View Details: Click the "View Details" button on any meeting row to navigate to its detail page.
Delete a Meeting: If you are the meeting's creator or an administrator, you will see a delete icon (trash can) to permanently remove the meeting and all its associated data.

This page is where you'll do most of your work. It's divided into three main sections: Transcript, AI Tools, and Action Items.

View: This section shows the full transcript of the meeting.
Edit: If you are the meeting owner or an admin, you can click "Edit Transcript" to add, paste, or modify the text content. Click "Save Transcript" to save your changes.

This section allows you to leverage AI to process your transcript.

Generate Summary:
1. Ensure a transcript has been added.
2. Click the "Generate Summary" button.
3. A "Generating..." message will appear. The process may take some time depending on the length of the text.
4. Once complete, a concise summary will appear in the "Summary" box.
Edit Summary: You can also manually edit the generated summary by clicking the "Edit Summary" button.
Preview Action Items:
1. After a summary or transcript is available, click the "Preview Action Items" button.
2. The AI will analyze the text and display a list of suggested action items in a table.
3. Review the items. If they are accurate, click "Save All to List" to add them to the official "Action Items" list below.

This is the final list of tasks and to-dos from the meeting.

Add Manually: Click the "Add Manually" button to open a form where you can create a new action item, assign an owner, and set a due date.
Edit an Item: If you are an Admin, the Meeting Owner, or the assigned owner of an action item, an edit icon (pencil) will appear. Click it to modify the item's details in-line. Click the save icon to confirm.
Delete an Item: If you are an Admin or the Meeting Owner, a delete icon (trash can) will appear, allowing you to remove the action item.
Attachments: You can upload a file attachment when creating or editing an action item. A download icon will appear if an attachment exists.

Accessible from the main navigation, this page provides standalone utilities for file processing.

Extract Audio: Upload a video file (e.g., MP4) to extract its audio track into a WAV file, which you can then download.
Transcribe Audio: Upload an audio file (e.g., WAV, MP3) to generate a text transcript. You can copy the text or download it as a .txt file.
Translate Text: Paste text or upload a .txt file, select a target language, and the tool will provide a translation.